At College Level

Each affiliated/constituent college of RTU shall have the responsibility for the following:

1. To deal with day-to-day disciplinary and welfare matters concerning to students.
2. To monitor the disciplinary climate in the student community.
3. To maintain the law and order situation on the college campus.
4. To prevent all forms of ragging in the campus and addressing ragging cases (if any) in sensible manner as per UGC rules and regulations for Prevention and Prohibition of Ragging in Technical Institutions, issued on the direction of Hon’ble Supreme Court of India. [ANNEXURE: I]
5. To address the women harassment cases as per the Government of India Act i.e. “The sexual harassment of women at workplace (prenetion, prohibition and redressal) Act, 2013 (No. 14 of 2013)”.[ANNEXURE: II]
6. To resolve the grievances of students in the prescribed manner as per AICTE Notification issued vide F. No. 35-3/ Legal/ 2012/ Dated 25.05.2012. [ANNEXURE: III]

However, in order to ensure uniformity in addressing such issues following setups and guidelines shall be followed by every affiliated and constituent college of RTU in true spirit:

A. CHIEF PROCTOR OFFICE

1. Director/ Principal of the college shall appoint a Chief Proctor (from amongst the senior faculty members) and 3 to 4 Proctors.
2. Chief Proctor will function under the control of the Director/ Principal and shall report to him the cases of such students whose conduct and activities are not in the interest of the College/University. The necessary liaison with parents of such students shall be made by this office.
3. The Chief Proctor shall be responsible for maintaining the environment relating to discipline and welfare of students in the college campus and shall keep the records of students in all respects such as students ID (other than the college ID), their attendance, list of local guardians and permanent/ local address of residence with mobile numbers.
4. Proctorial Board: Director/ Principal of the college shall constitute a Proctorial Board (as advisory body) to plan the students’ welfare activities including NCC, NSS, Hobby Clubs etc. The Proctorial Board may suggest the constitution of various sub committees for performing the different responsibilities assigned to Chief Proctor in effective manner. In the absence of constitution of Proctorial Board, Chief Proctor and all other Proctors shall jointly act as Proctorial Board.
5. The board shall be headed by Chief Proctor/Senior faculty member and 4 to 6 other faculty members having positive influence on students by ensuring representation from all major departments (e.g. HoDs, Proctors, Chief Warden, NCC Offficer, NSS Officer, Sports Officer/ Chairman Sports etc.).
6. Vigilance Team: The Chief Proctor with the approval of Director/ Principal shall constitute vigilance team/s consisting of faculty members. Vigilance team/s shall be responsible for making random visits to the student’s residences (hostel/ city) to keep a watch on their activities, belongings in their possessions etc.
7. In the absence of constitution of vigilance team, the Anti-ragging cell shall perform the above task.

B. PROFESSIONAL STUDENTS’ FORUM (PSF):

In order to encourage the student participation in maintaining the discipline in the campus and to promote extra-curricular and co-curricular activities among the students, Professional Students’ Forum shall be constituted in each college within a month of beginning of each academic session by way of following:

1. One of the Proctors/Senior Faculty member shall be designated as PSF Advisor.
2. PSF Advisor, with the approval of Director/ Principal shall notify any suitable date for the formation of PSF.
3. PSF Advisor shall develop a mechanism to elect the student class representatives (CR) from each class of every branch through democratic process in the presence of respective class teacher.
4. The CR shall be from amongst the top three meritorious students of each class and shall be elected/ decided preferably through willingness of the and mutual consent of the candidate/class. The respective class teachers will send the names of CRs to Chief Proctor.
5. On the same day, the elected Class Representatives shall meet in the presence of Proctorial Board and elect/ unanimously choose the General Secretary (GS) of the PSF from amongst the CRs of final year.
6. To take care of other students’ activities, various Secretaries (from final year CRs) and Deputy Secretaries (from pre- final year CRs) may be elected/ decided in the presence of Proctorial Board.
7. The Executive Committee of PSF shall include GS and all Secretaries and Deputy Secretaries. The Executive Committee of PSF shall work under the guidance of PSF Advisor.
8. Oath to the all PSF members shall be administered by the Director/ Principal on the same day ensuring simplicity in the ceremony.
9. During the process of formation of PSF or there after groupism based on caste/ grid/ gender and canvassing under the banner of political or other organizations / unions should be prohibited.
10. The colleges shall prescribed and provide necessary financial support to PSF for carrying out the various activities.

C. STANDING DISCIPLINARY COMMITTEE (SDC):

1. Director/ Principal of each college shall constitute a Standing Disciplinary Committee headed by Chief Proctor/ Senior faculty member and shall consists of total 5 or 7 faculty members (having representation of all major departments) with one Proctor as member secretary.

2. The committee shall act as the highest body at college level to deal with the indisciplinary cases of students.

3. When a student has been found accused guilty of serious criminal charges, gave misconduct, persistent negligence of work or misbehavior, the Chief Proctor, after prima-facie verifying the involvement of the accused, shall recommend the case to Director/ Principal for immediate suspension of such student pending enquiry.

4. During the period of suspension

i. The student will not be allowed to participate in any activity of the college except University examination for which the university shall be intimated in advance.

ii. The Chief Warden/ Warden of the Hostel (if the student is hosteller) may suspend or remove from the hostel with the approval of the Director/ Principal.

5. Soon after suspension, the case will be referred to the SDC of the college for detailed enquiry.

6. Before punishing/penalizing the student the committee should provide the opportunity of proper hearing of all parties/students.

7. The SDC will meet at the earliest and after due consideration, recommend suitable punishment on the basis of severity of the act/ involvement of the student. The punishment may be explored in such a way that natural law of justice and the discipline could be ensured simultaneously.

8. The recommendations of the SDC shall be put before the Director/ Principal for approval. However, the Director/ Principal, if he is of the opinion that the case merits’ review, may refer the case back to the SDC for reconsideration.

9. Various ways of penalizing students (at the wisdom of the committee) may be as below:

i. Issue Warning and observe conduct of the student.

ii. Depriving the student from certain facilities for a reasonable duration.

iii. Deduction of DECA marks.

iv. Expulsion from hostel.

v. Financial Penalty (normally should not exceed 25% of the annual fee unless some financial loss to the institute is done by the student/s.)

vi. Suspension from attending classes for a reasonable period.

vii. Suspension from the college for a reasonable period not more than one (current) semester.

However, in all such cases parents of defaulter/ accused students must be informed/ heard.

10. In case the severity of the act demands the punishment that leads to:

a. Year loss of student

b. The financial penalty that is more than the said amount

c. Rustication from the college

All such cases shall be referred to Dean (SW) with the recommendations of the proposed penalty/ punishment proposed by the SDC, till then the defaulter student/s may be penalized as above (i to vii).

11. However, the Chief Proctor/ Chief Warden of the college may deal with the indiscipline cases of minor nature/ less severe at their own level (without SDC) with the consent of Principal/ Director.

12. If a criminal case has been registered in a court of law by the Police (State), the student shall be suspended immediately pending enquiry.

13. The appealing authority against the decision of College Standing Disciplinary Committee shall be the HVC whose decision shall be considered as final and binding to all.

14. Before appealing to HVC for mercy, the penalized student may first appeal to Director/ Principal to review the earlier decision/ penalty. Director/ Principal, looking into the career of the student, may revise the decision by imposing certain condition/s, and/or taking affidavit from the student and his parents.

15. Dean (SW) shall resolve all such appeals (on the direction of HVC) and all such cases referred by colleges, through “Student Grievance Redressal Council”.

16. Recommendation/s of the Council shall be put before the HVC for the approval which shall be final and binding to all. However, the Vice Chancellor, if is of the opinion that the case merits’ review, may refer the case back to the Council for reconsideration.

D. STUDENT’S GRIEVANCE REDRESSAL:

As per the AICTE Notification issued vide F. No. 35-3/Legal/2012 Dated 25.05.2012 [ANNEXURE: III], the term “Student Grievance” refers to the grievance at individual level, which has occurred because of some oversight on the part of institution/ university, its administration/ employees, students etc., which lead to some discontent or dissatisfaction on the part of student(s). In order to ensure transparency by Technical Institutions imparting technical education, in admission and with Paramount Objectives of preventing unfair practices, all colleges/ institutions are required to provide a mechanism to innocent students for redressal of their grievances.

1. Students’ Grievance Redressal Committee: A five member committee is to be constituted by the Director/ Principal (with the information to Dean, SW) for each college or group of colleges of the same society.

2. Various objectives of formation of this Committee are:

i. To promote and maintain a conducive and unprejudiced environment if students are facing any infringement of their rights.

ii. To develop responsive and accountable attitude among the institute/ university officials to ensure that, there is no laxity in terms of fair deals with the students.

3. The committee shall deal all such grievances received by the college administration in time bound manner.

4. In case the committee fails to do so or the student feels dissatisfied then such student may approach to Dean (SW) for redressal of his/ her grievance/s. Dean (SW) shall resolve all such case through “Student Grievance Redressal Council”.

5. The concern college shall provide all the relevant information/ proceedings to the Council related with the grievance. The Council may ask the college administration to send the concerned faculty/ officer and/ or the student to present the case before the Council.

6. The Council shall submit its recommendation for the approval of HVC which shall be final and binding to all. However, the Vice Chancellor, if he is of the opinion that the case merits’ review, may refer the case back to the Council for reconsideration.

E. ANTI RAGGING CELL:

[To be read along with the UGC Public Notice issued vide No. F. 1-127/2011 (Anti Ragging) “Curbing the Menace of Ragging in Higher Educational Institutions”] : [ANNEXURE: I]

1. Ragging is prohibited and punishable under the UGC Regulations on “Curbing the Menace of Ragging in Higher Educational Institutions (2009)” as issued and amended by the UGC from time to time.

2. Each college shall take all the measures as provided in the gazette notification in true spirit. Preventing ragging and dealing with the ragging cases in sensible manner is the sole responsibility of the concerned college.

F. WOMEN CELL:

[To be read along with the ACT “The Sexual Harassment of Women at Workplace (Prevention, Prohibititon and Redressal) Act, 2013: No. 14 of 2013, Dated 22^nd April 2013]. : [ANNEXURE: II]

As per the Chapter II of above act:

1. Each college shall constitute an “Internal Complaints Committee” to look after the welfare issues and redressal of women harassment cases and shall inform the constitution of the committee to University.

2. The Committee shall consist of one senior lady faculty/ women social worker as chairperson and three to four other members including teaching/ non teaching staff (both male and female).

3. The committee shall work as per the guidelines issued by Hon’ble Supreme Court/ UGC/ other Regulatory Bodies from time to time in this regard.

Dean

Students’ Welfare